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Kingsburg, Nova Scotia
Canada

A site for the community of Kingsburg, Nova Scotia, Canada.

AGM

KINGSBURG COMMUNITY ASSOCIATION

ANNUAL GENERAL MEETING 

AUGUST 10, 2019

DRAFT MINUTES

 

 

Meet & Greet with coffee, tea and muffins

Welcome & Call to Order 

President Richard Brown (RB) welcomed the membership to the 4th Annual General Meeting of the Kingsburg Community Association and called the meeting to order.

Corporate Secretary, Anne Fouillard, confirmed that quorum was met.

RB acknowledged that we were meeting in Mi’kma’ki, the traditional territory of the Mi’kmaw people.

He noted that the agenda was sent to all members by email with the notice of the meeting on July 10th.  He explained that all residents are welcome to the AGM but only paid up members can vote and be involved in discussions during the official AGM. Others were invited to join the KCA and help shape its work. All were invited to stay for a discussion on future priorities for the KCA and a screening of a sample of interviews of residents from the original families who settled Kingsburg.

RB welcomed Mr. Reid Whynot, Councillor for District 9, Municipality of the District of Lunenburg, and Norman Mossman representing the Riverport & District Fire Department.

Thanks were given to John Duckworth and Anne Fouillard for hosting our meeting again this year.

Barb Knowlton was also thanked for providing the delicious baked goods and refreshments for the meeting. 

Approval of Minutes of KCA AGM of 2018

Anne Fouillard presented the draft minutes of the 2018 AGM and reminded the members that they were included in the Notice of the meeting sent out on July 10, 2019. Anne asked if there are any additions or corrections.

Motion: That the Minutes of KCA AGM 2018 be approved as presented.

Moved: Anne Fouilard

Seconded: Carole-Anne Mosher

Motion Carried

Annual Report of Directors 2018/19

RB presented the the KCA’s 2018/19 Officers and Directors:  

·      President: Richard Brown

·      Vice-President: Sharon Chisholm 

·      Treasurer: Avy Dolgoy

·      Corporate Secretary: Anne Fouillard

·      Michael Arnoldi, Annette Campbell, Heather McAllister, Carole-Anne Mosher, Ted Price, Debora Walsh, Ted Wilkins and Dan Wilson. 

RB stated that the KCA had a very successful year, that it is in a strong financial position and that membership comprises a significant proportion of area residents with 129 members in the Kingsburg and Upper Kingsburg areas. 

He advised that the Annual Report would be available on the KCA’s website on August 13.

He noted that the KCA’s 7 committees have continued to be very active on behalf of the membership and thanked all who participated on committees this past year. He also asked those who are not already doing so who would like to participate on a committee to contact either himself or any committee chair or co-chair. 

RB then called on committee chairs to report on their activities and to introduce committee members.

 

Committee Reports

Communications Committee

Heather McAllister, Co-Chair of the Communications Committee with Anne Fouillard, gave the report of the Communications Committee. She noted that members receive members’ updates a couple of times a year in addition to notices of events and activities. She asked the membership if they had comments regarding these communications and the website and asked for suggestions. Barbara Knowlton noted that the communications were especially welcome when she and other members are away from Kingsburg.

Heather McAllister introduced Sharon Chisholm, lead of the Internet Divide Team, to provide an update on this issue.

Sharon noted that not having high-speed Internet is a major concern in the community. Members of the team representing those without Internet or with intermittent weak signals have been meeting over the past two years representatives from the Province, the Municipality of the District of Lunenburg, and internet service providers to try  to remedy this situation. The provincial and federal governments have now set aside funds for improving rural internet service. Develop Nova Scotia, a crown corporation, is leading the implementation strategy for the province, including the selection of internet service providers (ISPs) to provide improved services. Ten ISPs, including Eastlink and Bell, were pre-qualified to bid on providing services to defined regions and bids had to be submitted by June 2019. There are now multiple and competing proposals with Develop Nova Scotia.. It is anticipated that Kingsburg is  covered by these proposals but it is not assured. Hopefully announcements by Develop Nova Scotia will be made by the early fall, with the start of projects later in the year. Consequently, by February or March 2020 there could be improved internet service for the lesser served in our community. Finally, Sharon thanked everyone who has volunteered to worked on this initiative.

 

Membership Committee 

Ted Wilkins, Co-Chair of the Membership Committee, reported on the Membership Committee. He thanked Co-Chair Annette Campbell, and committee members Kathey Moore, John Duckworth and Tim Sherin. Tim Sherin was also thanked for his work on the KCA Members’ Directory.. Ted also thanked Sharon Chisholm, especially on behalf of Red Ground Road residents, for her efforts to improve internet services in Kingsburg.

Ted Wilkins reported that there were 129 members at the fiscal year end of May 31, 2019, up from 109 last year.  

He noted that this year the annual membership fee of $50 covers the memberships of all eligible individuals in a household who wish to be members. This will reduce the cost of memberships for households and hopefully make KCA membership more inclusive. Members were asked to assist in recruiting their neighbours who are not currently members.

Finance & Accounting Committee

RB gave the report of the Finance & Accounting Committee, in the absence of Ted Price, its Chair. Members of this Committee include Ted Price, Richard Brown, and Toon Nagtegaal and they were thanked for their work in providing oversight to the Treasurer and reviewing financial statements.

He noted that a copy of the year end Statement of Receipts and Disbursements is available to all KCA members upon request. This Statement was reviewed by accountant, George Strohyl, who filed the necessary reports to the tax authority. Again this year the KCA would like to recognize George for his pro bono work on our behalf.

The Committee reviewed and approved the year end Statement prior to its approval by the Board.

RB reported that KCA By-laws provide that the year end Statement may be signed by an auditor or two directors. Ted Price and RB, as directors, have signed off on the Statement. Given the straightforward nature of the KCA finances, the board decided again this year that an independent audit was not necessary. The board will consider this decision on an annual basis.

Avy Dolgoy, Treasurer, gave the Treasurer’s Report. He advised that the KCA continues on solid financial ground. We ended the year with a cash balance of $10,881.48. Membership dues totaled $6,350.00. Our largest expense ($800.00) was for water quality testing.

 

RB noted that having more than $10,000 in cash gave the KCA Board enough comfort to cover all individuals in a household for the $50 annual membership fee which previously covered only one individual.

Nominations Committee

Carole-Anne Mosher, Chair of the Nominations Committee, presented the Nominations Committee Report. She reported that this year the committee members were herself and Richard Brown. The KCA By-Laws provide that the Board of Directors shall be no less than 9 members and no more than 12. The initial Board of Directors in 2016 was comprised of approximately 50% of Directors elected for a 2-year term and the remaining Directors were elected for a 1-year term. This staggered term approach ensures some level of continuity each year on the Board while encouraging some level of turnover each year in the make-up of the Board. The By-Laws also set a goal of obtaining representation on the Board at all times from the different geographic areas in the community, to the extent possible.

 

The existing Directors who have 1 year remaining in their term are:

 

1.     Mike Arnoldi

2.     Richard Brown

3.     Avy Dolgoy

4.     Heather McAllister

5.     Dan Wilson, and

6.     Ted Wilkins

 

She noted that a call for nominations to this year’s election of Directors was included in the notice of the Annual General Meeting sent to all members on July 10, 2019. The Committee reviewed and considered four individuals who offered to stand for nomination to fill the 2 open positions on the Board. The Nominations Committee identified 2 members, Heather White and Mary Stewart Bewley, who agreed to serve on the Board for the first time.

 

Carole-Anne extended the deepest thanks to Sharon Chisholm and Ted Price, who both decided not to stand for re-election, for their dedicated and constructive service to the Board.

 

The slate of Directors presented for the members’ approval for a new 2-year term was:

 

1.     Annette Campbell

2.     Anne Fouillard

3.     Carole-Anne Mosher

4.     Mary Stewart Bewley

5.     Debora Walsh, and

6.     Heather White

The Chair asked if there were nominations from the floor. There were no nominations from the floor.

 

Motion: That the slate of Directors be approved as presented.

 

Moved: Carole-Anne Mosher

 

Seconded: Duncan MacLennan

Motion carried.

Ad Hoc Committee Reports

Road Committee

Sharon Chisholm, Co-Chair of the Road Committee with Carole-Anne Mosher, reported on the Road Committee. She noted that the Committee had a banner year, including an important meeting with Glen Strang, Department of Transportation and Infrastructure Renewal (DOTIR). Attending the meeting were committee members Carole-Anne Mosher, John Duckworth, Mike Arnoldi and Dan Wilson. It is the committee’s belief that lobbying DOTIR resulted in road repairs in the community this summer. Mosher Road was graded, ditched and gravelled, while Kingsburg Beach Road was gravelled with Class A gravel.

She noted that the issues of odor and water elevations of King’s Pond require additional problem solving. Seaweed is removed at the ocean entrance of the pipe from ocean to pond. That has yet to be solved. Glen Strang, DOTIR, has promised an engineered solution to water elevations by end of summer.

She reported that the Committee has been advised that Upper Kingsburg Road is planned to be paved during the 2020 summer season. Sharon acknowledged the efforts by Norman Mossman regarding the paving of Upper Kingsburg Road.

Environment Committee

Debora Walsh, Chair of the Environment Committee, reported on the activities of the Environment Committee. She thanked members of the Committee: Mike Arnoldi, Diane Pepall, Anne Foster Worlock and Annette Campbell.

She advised that since the June Members’ Update, Japanese knotweed, an issue raised by Dave Murphy, has had some attention. Information from the UK, Western Canada and Ireland all provided information on associated risks. In collaboration with the Kingsburg Coastal Conservancy (KCC) Tyler Jollimore, a Dalhousie University graduate student studying knotweed in Nova Scotia, presented his research on managing/eradicating knot weed. Jollimore maintains that the only sure solution to extermination is Round Up (glysophate), which is an unacceptable solution due to the potential health risks of this product. Other measures to address the problem are the timing and technique of cutting. The KCA will provide additional information to members on how to mitigate its spread.

Debora acknowledged Ted Price’s support as a mentor and help in the role as Chair of the committee.  She also thanked Tim Sherin for his efforts in water quality sampling.

She also reported on developments regarding OCEARCH. In collaboration with the KCC the federal Department of Fisheries and Oceans (DFO) was contacted regarding OCEARCH-related plans. A teleconference call was held with several interested groups including the KCA. DFO has committed to keep this group apprised of any permits issued to the shark research group.

Debora advised that dark skies and light pollution were raised as issues by members a couple of years ago. A pilot was conducted to reduce bright street lighting on Mosher Road. With the concurrence of neighbours Riverport Electric tilted the street lighting which improved the situation by minimizing street lights shining into bedroom windows. The membership was asked to join forces to see if this issue could be further advanced with Riverport Electric and the community presenting a consensus position on light minimization in the village. Members will soon see more information on this.

A Star-Gazing event has been organized for August 27 (back-up date August 28) with a presentation by Doctor Shellnick followed by star-gazing outside.

Tim Sherin moved that we recognize the work of Ted Price on the Environment Committee. All agreed.

Local History Committee

Carole-Anne Mosher, Chair of the Local History Committee, gave the committee’s report. She invited everyone to stay after the AGM to view a short video of a sample from interviews of residents from the original families who settled Kingsburg. This is part of the long-term project by KCA members Bill MacGillivray and Terry Greenlaw to produce a digital record showing the long, colourful and vital history of Kingsburg residents and community.

She noted that committee members David Murphy, Cameron Pulsifer, Dan Wilson, Terry Greenlaw and Bill MacGillivray have all contributed to this project. As well, member Denis Falvey has also been a significant contributor to this project.

She advised that the Committee had also set up for the AGM a display of historical photos of the Kingsburg area, which was created by the KCC, for all to enjoy. David Murphy was thanked for providing additional display information.

Wrap Up of Reports

RB thanked all committee members and committee chairs for their work over the past year. The strong performance of the Board over the past year has been notable. Board meetings were held regularly as were committee meetings.

He noted that the Board continues to build strong relationships with municipal and provincial staff and officials. It has partnered with the Kingsburg Coastal Conservancy on issues of mutual interest this year, and looks forward to working with the KCC and other organizations in the future.

Anne Fouillard was thanked for her very effective work as Corporate Secretary.

RB asked if there were questions from the floor:

Jill Trueman asked about signage on Hirtle’s Beach Road, particularly the emergency vehicle access area beyond the parking lot. A recent emergency made this issue of parking on both sides of the road especially noticeable. There was talk last year of moving the gate for emergency access forward to prevent parking on both sides of that access road.

RB responded that the issue of parking on the road is a work in progress with DOTIR which has committed to putting up signs to limit parking to one side of the road. Jill asked if the KCA could put up signs to limit parking. RB responded that it would not be appropriate for the KCA to put up signs regarding parking on provincial roads and that if it did so it could entail issues of liability for the KCA. He noted that MODL had developed a plan to increase the size of the parking area at Hirtle’s Beach but that the plan was withdrawn after environmental and other concerns were raised by members of the community. He advised that the KCA will continue to lobby DOTIR to install the promised “no-parking” signs on the west (ditch) side of Hirtle’s Beach Road near the parking lot.

Susan Hall brought up the issue of the ongoing offensive odor coming from King’s Pond. She explained that elevating the water level in the pond and replacing the drain pipe barrier could prevent a potential fish kill which may occur if the situation is not addressed in a timely fashion.

Sharon Chisholm responded that this was to be part of the engineering solution being undertaken by DOTIR. Richard noted that elevating the water levels would be part of that engineering solution and minimizing the odors. Susan explained that she believes that raising the water level would stabilize the ecological life of the pond.

David Murphy raised the issue of fireworks on the beach.

Debora Walsh responded that there are 2 issues: bonfires and fireworks. Bonfires can be set only when there is not a fire ban. Barbara Knowlton noted that dogs are especially sensitive to the noises created by firework explosions. It was suggested that members who rent their houses should ask renters not to use fireworks. She asked for a ban on fireworks in the village. It is a fire hazard and an issue for dogs. Debora advised that the issue of fireworks needs to be addressed with the MODL and the Environment Committee will work on this during the coming year.  

Adjournment

Motion: To adjourn the AGM

Moved: Richard Brown.

Seconded: John Godfrey

Motion Carried.

FUTURE ACTIVITIES DISCUSSION FOR 2019-2020

Following the adjournment of the KCA’s 2019 AGM, Sharon Chisholm, Vice President, facilitated a feedback and ideas session on the role of the KCA and what its focus ought to be in the coming year. She asked members for their ideas regarding ongoing and new activities and to step forward with suggestions about how they might contribute to the work of the KCA and its committees.

Ideas raised and Board responses (in italics)

1. KCA create an online community bulletin board/notice board on its website or install a physical bulletin board in the community for members to provide information to each other. (Barbara Knowlton and Steve Herzig)

The Board considered this suggestion but feels we do not have the band-width to monitor content on an online or physical notice board. The Board noted that members have lots of social media options for reaching out to community friends and neighbours.

2. KCA organize talks/discussions on the environmental challenges facing Kingsburg. (Duncan MacLennan).

The Board has referred this idea to the Environment Committee which has been asked to bring a recommendation back to the Board on how to proceed on this suggestion.

3. KCA facilitate discussion of how Kingsburg might operate as a creative community. (Duncan MacLennan)

KCA President Debora Walsh will reach out to Duncan to explore his suggestion further.

4. KCA approach the MODL to see what the municipality’s plans are with regard to climate change and the identification of risks. (Debora Walsh)

The Board has learned that the MODL prepared a climate adaptation plan which was posted on its website several years ago. The Environment Committee is investigating this and any other municipal and provincial plans/strategies for addressing climate change impacts in Kingsburg.

5. Garbage on the beach was identified as a concern. It was suggested that the KCA look into the installation of permanent stations with MODL waste bags and stickers on the beaches to encourage beach users to pick up dog waste and other garbage. (Kelly Trethewey and Anne Foster Worlock)

The Board has decided against installing stations on the beaches to hold garbage clean- up materials. KCA members can get materials to support beach clean-up by getting in touch with  Stephanie Smits, Supervisor Outreach and Communications at Lunenburg County Recycling Centre at 908 Mullock Rd., Whynotts Settlement (stephanie.smits@mjsb.ca, 902-543-2913). She will supply litter bags, gloves and Earth Day stickers. Alternatively, members can get in touch with Anne Foster Worlock (contact info in KCA Members’ Directory) who has a supply that she is willing to share. Members can collect garbage, bag and tag it, and put it out at a regular garbage collection point. On August 31, 2019, the KCA organized a litter pick- up event and the members who participated picked up litter along Kingsburg Road, Kingsburg Beach Road, Hirtle’s Beach Road and Hirtle’s Beach.

6. It was noted that the new benches installed by the Kingsburg Coastal Conservancy at the beaches are much appreciated. It was proposed that the KCA consider installing benches as well. (Barb Knowlton)

This suggestion has been referred to the Environment Committee.

 

 



 

 

KINGSBURG COMMUNITY ASSOCIATION

ANNUAL GENERAL MEETING

AUGUST 11, 2018

MINUTES

9:00-10:00am: Informal Meet & Greet

10:00am Welcome & Call to Order

Kingsburg Community Association (KCA) President, Richard Brown (RB), asked Corporate Secretary, Anne Fouillard, to confirm that a quorum was met. Anne confirmed that a quorum was met with about 100 people in attendance, mostly members.

RB called the meeting to order and welcomed everyone to the 3rd Annual General Meeting of the Kingsburg Community Association. He noted that the agenda was sent to all members by email with the notice of the meeting on July 10th.

RB explained that all Kingsburg residents are welcome to attend the AGM, but only paid up members can vote. He welcomed Reid Whynot, Councillor District 9, Municipality of the District of Lunenburg (MODL). He also thanked John Duckworth and Anne Fouillard for hosting the AGM again this year in the Duckworth Real Estate barn.

Approval of Minutes of KCA AGM of 2017

Anne Fouillard presented the draft minutes of the 2017 AGM and asked if there were any additions or corrections.

A member asked about the reference in the 2017 draft Minutes to the Board recommending that the MODL proceed with improving the organization of the (Hirtle’s Beach) parking lot by marking spaces and increasing the number of spaces while paying attention to any environmental issues that may arise. RB replied that the KCA did not recommend to MODL that the number of spaces be increased. A Corporate Secretary’s Note to the 2017 AGM Minutes states that “Following the (2017) AGM and based on feedback from members, the Road Committee will continue to provide input to the MODL on its plans regarding the Hirtle’s Beach parking lot with the primary focus on public safety.”

Motion: That the Minutes of KCA AGM 2017 be approved as presented, with Corporate Secretary’s Note

Moved: Ann Foster

Seconded: Carole-Anne Mosher

Motion Carried

Annual Report of Directors 2017/18

RB advised that the Annual Report of Directors 2017/2018 will be available soon to members on the KCA website. Therefore, he decided not to provide an overview of the report to allow more time for the committee chairs to report on their activities.

RB then called on committee chairs to report on their activities.

Committee Reports

Communications Committee

Heather McAllister, Co-Chair of the Communications Committee with Anne Fouillard, gave a report of the committee's work, thanked Anne for her work on the website and encouraged everyone to visit the website at www.kingsburg.info.

Heather introduced Sharon Chisholm, who has been the head of the Internet Divide Team, to provide an update on this issue. Sharon Chisholm provided an update on the work of the team. She advised that they are planning to make an application for funding, along with the MODL and Eastlink, to the Nova Scotia Internet Funding Trust as soon as the Province calls for applications. Funding for the installation of high-speed internet service may come from MODL, the Trust and the residents themselves. The hope is that by next year the village will be fully wired, but it is too early in the process to say with any certainty.

Membership Committee

Kathey Homer Moore, Chair of the Membership Committee, gave the report of the committee. She noted that the KCA continues to add new members, and thanked committee members John Duckworth, Annette Campbell and Carole-Anne Mosher for their efforts. She reported that membership now stands at 109 and is expected to increase again in the coming year.

Finance & Accounting Committee

RB gave the report for the Finance and Accounting Committee as Ted Price, Committee Chair, was unable to attend. The members of the committee are Ted Price, Richard Brown and Toon Nagtegaal. This year the committee developed a spending limits policy in addition to providing oversight to the Treasurer and reviewing the year end Financial Statement prior to Board approval.

RB advised that the year end Statement of Receipts and Disbursements is available to all members. The KCA continues on solid financial ground, ending the year with a cash balance of $6,727. Membership dues totalled $5,450. The largest expense ($1,395) was for the water quality test conducted last fall by the Bluenose Coastal Action Foundation. He mentioned that the Board would continue to review membership dues annually.

He reported that the Statement was reviewed again this year by accountant George Strohyl, who also filed the Association’s federal tax return. Mr. Strohyl was thanked for again providing his services to the Association on a pro bono basis.

RB advised that the KCA By-Laws provide that the year-end Financial Statement may be signed by an auditor or two directors, at the discretion of the Board. The Board decided that given the straightforward and uncomplicated nature of the KCA’s finances, an audit was not necessary. Ted Price and RB, as directors, have reviewed, approved and signed-off on the Financial Statement for the year ended May 31, 2018. The Board will consider this decision annually.

In the absence of Avy Dolgoy, Treasurer, RB gave the Treasurer’s Report. In response to a question from the floor regarding spending limits, RB advised that the following policy was adopted by the Board this year regarding approvals on expenditures of the Association: (1) The Treasurer has authority for individual expenditures up to $100; (2) expenditures between $101 and $250 require approval of the Finance and Accounting Committee; and (3) expenditures above $250 require the approval of the Board of Directors.

Motion: That the Finance and Accounting Committee Report be approved

Moved: Sharon Chisholm

Seconded: Gale Sherin

Motion Carried

Nominations Committee

Carole-Anne Mosher[DW4] , Chair of the Nominations Committee, presented the committee’s report. She advised that the committee has the responsibility of identifying and recruiting members to serve on the Board of Directors. KCA By-Laws provide that the Board of Directors shall be no less than 9 members and no more than 12. The KCA endeavours to represent all 5 of Kingsburg’s neighbourhoods on its Board. The Committee this year was comprised of Carole-Anne Mosher (Chair) and Richard Brown.

She reported that a call for nominations to this year’s Board was included in the notice of the AGM. No responses were received. The committee identified 3 members who agreed to serve on the Board for the first time: Ted Wilkins, Michael Arnoldi and Dan Wilson. These new members, if confirmed, would replace Kathey Moore, David Murphy and Jim Wooder, who are all retiring from the Board this year. (Corporate Secretary’s Note – The Board extends its deepest thanks and appreciation to Kathey, David and Jim for their dedicated and constructive service to the Board.)

The slate of Directors presented for the members’ approval for 2-year terms was: Richard Brown, Avy Dolgoy, Heather McAllister, Ted Wilkins, Michael Arnoldi and Dan Wilson.

Carole-Anne asked if there were any further nominations from the floor. None were given.

Motion: That the slate of Directors be approved as presented.

Moved: Carole-Anne Mosher

Seconded: Duncan MacLennan

Motion carried

The other Directors, who have a remaining 1-year term and will be subject to re-election at next year’s AGM, if they choose to continue to serve, are: Annette Campbell, Sharon Chisholm, Anne Fouillard, Carole-Anne Mosher, Ted Price and Debora Walsh. The Board of Directors is comprised of the maximum number of Directors provided for in the Association’s By-Laws.

Ad Hoc Committees

Road Committee

Carole-Anne Mosher, Chair of the Road Committee, gave the report on the activities of the committee. The other members of the committee are Sharon Chisholm, John Duckworth, Michael Arnoldi and Dan Wilson.

Carole-Anne reported on communication and follow-up with the Department of Transportation and Infrastructure Renewal (DOTIR) to ensure that missing steel grates at the end of Kingsburg Pond be replaced to address a dangerous safety issue for children.

She advised that the DOTIR has informed the committee of plans to address the pedestrian visibility issue posed by Japanese knotweed along Kingsburg Pond.

Also, the DOTIR has advised that paving of Upper Kingsburg Road is planned for 2020, with the installation of culverts and maintenance in the interim. She noted that the installation of “No Parking” signs on one side of Hirtle’s Beach Road to address emergency vehicle access is an outstanding safety issue that has been raised with DOTIR.

Lastly, she acknowledged the efforts of Sharon Chisholm, past Chair of the Road Committee, who established an excellent relationship with DOTIR and MODL over the past three years.

A number of comments were made from the floor regarding the report and road issues. It was suggested that perhaps the KCA could install “No Parking” signs. Carole-Anne responded that the Committee would consider the suggestion. Other comments focussed on the speed limit on public roads and ways to enhance compliance, limited pedestrian and cyclist visibility caused by tall grasses growing along Hirtle’s Beach Road, paving of the Rose Bay to Lunenburg road, and adherence to the speed limit on Kingsburg Beach Road.

Environment Committee

Debora Walsh, Chair of the Environment Committee, gave the committee’s report. Debora acknowledged Ted Price, former committee chair and co-chair, for his work. Debora put out a call for two more individuals to join the committee.

She acknowledged Tim Sherin, a KCA member who is a limnologist, for his help with water testing. Debora explained that once testing is completed for this year, the results will be posted on the KCA’s website. To date, the results show no significant change in the quality of the water in all 3 ponds from last year. Post-rainfall testing will be undertaken this year following a significant rainfall event.

Debora reported that the committee is discussing the issue of how to provide easier, safer access to Hirtle’s Beach by persons with disabilities with the MODL.

She advised that the committee continues to monitor scientific literature on Japanese knotweed. The KCA has installed dog waste signs around the community. Information sheets on dog waste and light pollution were available at the AGM. She noted that the committee is also considering ways to maintain the water level in Kingsburg Pond to minimize odours from rotting weeds.

Following the report comments from the floor included a question regarding water quality at Sand Dollar Beach and the suggestion that the KCA should follow-up with the MODL regarding a report that the town of Lunenburg is considering dumping its waste further from the shore with potential implications for water quality in the Kingsburg area. (Corporate Secretary’s Note – Councillor Whynot advised following the AGM that the MODL has approached the town of Lunenburg to address this issue.)

Local History Committee

Dave Murphy, Chair of the Local History Committee, gave the committee’s report. Other committee members are Cameron Pulsifer, Denis Falvey, Carole-Anne Mosher, Bill McGillivray and Terry Greenlaw.

Dave reported that information on the KCA’s website – www.kingsburg.info- includes a map of the area from 1787, a history of Kingsburg plus personal reminiscences prepared by Denis Falvey, many historical photos, and a copy of the original land grant.

Dave advised that Terry and Bill, who are filmmakers, have begun recordings to capture the memories and stories of some of Kingsburg’s oldest residents who have lived in the community for many generations.

Wrap Up of Reports

RB thanked all committee members and committee chairs for the work they carried out on behalf of the KCA over the past year. He then commented on the strong performance of the Board over the past year and explained that Board meetings were held regularly with committees meeting as required. The Board continues to build strong relationships with municipal and provincial staff and officials. He also noted that we will continue to identify other organizations the KCA might work with in the future.

RB thanked Anne Fouillard for her help as Corporate Secretary.

RB asked if there were any questions, clarifications or comments related to the reports.

Motion: To adjourn the AGM

Moved: Carole-Anne Mosher

Seconded: Sharon Chisholm

Motion Carried

Adjournment

RB declared the AGM closed and invited all members and non-members to participate in the Future Activities Discussion and hear the presentation by member Steve Herzig on ticks and Lyme disease. (Corporate Secretary’s Note - The Board thanks Steve for his very interesting and informative presentation which elicited much discussion and many questions from the audience.)


Kingsburg Community Association

Annual Report of Directors

2017/2018

The Kingsburg Community Association (KCA) made considerable progress during the past year to further its objectives:

  • To maintain and promote a rural area with a view to enhancing the health, safety and general well-being of its residents;

  • To provide opportunities for social interaction and fellowship among the residents of the community; and

  • To advocate for or undertake such things that the members consider will improve the community, its physical environment and the quality of life of its inhabitants.

The 2017/2018 Officers and Directors are listed below:

President: Richard Brown

Vice-Presdent: Sharon Chisholm

Treasurer: Avy Dolgoy

Corporate Secretary: Anne Fouillard

Annette Campbell

Heather McAllister

Kathey Moore

Carole-Anne Mosher

Dave Murphy

Ted Price

Debora Walsh

James Wooder

Highlights from 2017/2018 include:

August 2017 AGM

The KCA’s second Annual General Meeting, held on August 19, 2017, was an outstanding success with members filling the Duckworth’s barn to the rafters. The KCA’s outgoing first President, Carole-Anne Mosher, was given a warm thank-you for her leadership and efforts at strengthening the community. The Minutes of the AGM are available on the KCA’s website: www.kingsburg.info.

Finances

The KCA continues on solid financial ground. We ended the year with a cash balance of $6,727. Membership dues totaled $5,450. Our largest expense ($1,395) was for the water quality test conducted in September 2017 by the Bluenose Coastal Action Foundation.

Member Participation

During the open discussion following the August 2017 AGM participants identified numerous issues and concerns for the KCA to focus on in the coming year. Almost 30 members stepped forward to work on the following committees:

  • Membership Committee

  • Finance and Accounting Committee

  • Nominations Committee

  • Communications Committee

  • Local History Committee

  • Road Committee

  • Environment Committee

Membership Growth

The KCA continued to have strong support from area residents. Membership increased to 109 over the fiscal year, which represents a significant proportion of households in the community and provides a strong base for the KCA to undertake initiatives and advocate on behalf of the interests of the Kingsburg community.

KCA Members’ Directory

Based on input from members at the 2017 AGM that they would like a membership directory to facilitate communication and interaction between members, the Membership Committee collected contact information from those wishing to participate in the first directory, and the 2017/18 KCA Members’ Directory was sent to members in mid-July. Following the 2018 AGM, new and renewing members will have the opportunity to participate in the 2018/19 KCA Members’ Directory.

Road Safety and Maintenance

The KCA continued to advocate for improved safety and maintenance of area roads. KCA Board members attended the Municipality of the District of Lunenburg’s (MODL) public meeting in October 2017 regarding the proposed expansion of the Hirtle’s Beach parking lot and paving of Hirtle’s Beach Road. The Road Committee met with staff from the provincial Department of Transportation and Infrastructure Renewal (DOTIR) to review concerns and possible solutions to address flooding and repair of Kingsburg Beach Road and Mosher Road, maintenance of Kingsburg Pond levels in the summer, and safety hazards posed by damaged pipe grates. The Committee also followed up with the DOTIR regarding the status of plans to repave Upper Kingsburg Road. The KCA continued to build on its strong relationships with the MODL and DOTIR to raise residents’ concerns and work on solutions.

Hirtle’s Beach Storm Damage

This past winter storms inflicted damage to the boardwalk and benches at Hirtle’s Beach. The MODL is responsible for the parking lot, toilets and boardwalk at the beach, while the provincial departments of Natural Resources and Environment have responsibility for ocean frontage. The KCA discussed the damage with the MODL and will work closely with the MODL and provincial departments in future discussions regarding the boardwalk.

Improved Access to Hirtle’s Beach

The MODL was engaged on the issue of supporting the installment of a removable boardwalk at Hirtle’s Beach. A removable boardwalk would be an extension of the existing one with the intention of improving beach access for individuals with mobility challenges and encouraging beachgoers to remain on one path to help to protect the dunes.

Water Quality in Ponds

Based on concerns regarding possible bacterial contamination and safety of recreational users, the KCA engaged the Bluenose Coastal Action Foundation (Coastal Action) to undertake water quality testing of Kingsburg, Hirtle and Romkey Ponds in September 2017. The results were shared with members and made available to the public on the KCA’s website.

Following this, the KCA Environment Committee developed a plan to determine levels of E. coli and total coliform bacteria, particularly following heavy rains, and to monitor changes over time. The plan provides for trained KCA members to collect water samples on two assigned dates as well as following two major rainstorms between July and October 2018. These samples will be tested through the Bridgewater hospital for measures/extent (not just presence) of E. coli and total coliform. The first set of tests this summer indicated that E.coli and coliform levels in all three ponds show no significant change from last year.

Reducing Dog Waste

Dog waste is an environmental hazard and an esthetic problem for Kingsburg. The MODL’s Dog By-law requires dog owners to pick up their dogs’ waste. To encourage residents and visitors to comply, the KCA has installed signs at high foot traffic points in our community.

Japanese Knotweed

The issue of the invasive and persistent Japanese knotweed continues to attract community and scientific attention (especially in Western Canada and parts of Europe). Knotweed is also a safety issue for our community as it reduces the visibility of pedestrians on our roads. We will continue to monitor the issue and to post applicable materials on our website.

Litter Pick-Up Day

The KCA’s first Litter Pick-Up Day took place on August 31, 2017. Twenty-three volunteers picked up litter along Kingsburg Road, Upper Kingsburg Road, Hirtle’s Beach Road and Kingsburg Beach filling sixteen large garbage bags in just one hour. This event was supported by the MODL’s Recycling Program which provided collection bags, plastic gloves and MODL Earth Day Stickers. The KCA has decided to make this a bi-annual event taking place again in the summer of 2019.

Light Pollution

The Environment Committee developed a plan to reach out to KCA members to understand any concerns regarding light pollution in our community. As a first step, members are encouraged to refer to information on the KCA website, www.kingsburg.info, first made available at the 2017 AGM, to assess lighting on their property.

Internet

Building on earlier groundwork assessing the current state of internet service in the area and identifying possible solutions, the Internet Divide Team determinedly engaged the MODL, Eastlink and representatives and officials of the federal and provincial governments to garner support and funding to close the remaining gaps in high-speed internet service in the village in the following three areas: Hirtle Beach Road, Old Cemetery Road, Mackay Hill Lane; Kingsburg Beach Road to Hell’s Point; and Middle Road to Rose Head. In the spring Eastlink decided to move ahead with providing service to the residents of Kingsburg Beach Road to Hell’s Point, and the residents of this area agreed to provide their share of the costs. High-speed cable internet service is now available to residents of that area.

Meanwhile the provincial government announced a new $120 million trust fund to work with the private sector to bring high speed internet to rural areas, which could be used to fund high-speed internet service in areas where companies may feel there is no business case for it. The province subsequently clarified that applications for funding would be restricted to internet service providers and municipalities.

The Internet Divide Team has been assessing what to do in light of the province’s decision regarding applicants. They have secured funds from the MODL, as well as its support, for a proposal for the two neighbourhoods without high-speed internet. They also have a verbal agreement with Eastlink to be part of its first application for funds from the provincial trust. However, the Team awaits the terms of reference and a call for proposals for applications to the fund. They expect to hear in the fall of 2018.

Local History

A significant amount of work was completed by the Local History Committee over the past year. Our website, www.kingsburg.info, now contains Dr. Denis Falvey’s monograph on Upper and Lower Kingsburg, based on archival research with footnotes, and including historic charts, maps and his personal reminiscences of life in Upper Kingsburg. Carole-Anne Mosher has added a synopsis of the Mosher family history. A partial copy of the original land grant for Lower Kingsburg with a map, which was located in the archives of the Department of Natural Resources, is also on the website, along with numerous photos of old Upper and Lower Kingsburg.

Members Terry Greenlaw and Bill MacGillivray have begun audiovisual recordings of several people who were born here 70-80 years ago. Cameron Pulsifer has researched the details of the post offices which were in the two Kingsburgs.



Future Activities Discussion for 2018-2019

KCA AGM 2018 

Issues raised and Board responses (in italics)

1.    There was a suggestion that defibrillators would make our village safer and could be installed in a few locations in the village. Counsellor Whynot commented that some defibrillators were being replaced at the Bridgewater Fire Department and this may provide an opportunity for the KCA to purchase them at a decent price. There is a time period after a heart incident when a defibrillator can save lives. 

The Board wants to look into this suggestion and get more info on how the purchase of defibrillators could have an impact on the health of our residents. The Road Committee will follow up with the Fire Department on the cost and get advice to determine how close residents would have to be to the defibrillators and what kind of training is required. (See also items 5, 7 and 9.)

2.    A suggestion was made that emergency help phones be installed on the beach.

The Board felt that emergency help phones are no longer as common as they were in the past.  Most people rely on cell phones and cell phone signals are strong on both beaches. The Board will not take further action.  

3.    Dust related to increased traffic and construction was raised as a major problem on Kingsburg Beach Road. 

The Board was told that the problem was greatest on the part of the road that is the responsibility of the Province. The Road Committee will ask the Province whether it might be possible to find a way to keep the dust down, such as paving the portion of Kingsburg Beach Road that is under its jurisdiction.

4.    KCA was asked to follow-up on the Coastal Protection Consultation (deadline is August 17th, 2018) and follow-up, monitor and provide input with regard to evolving legislation.  The Kingsburg Coastal Conservancy (KCC) will also provide feedback.

The Board has referred this matter to the Environment Committee and hopes to be able to contribute. It will communicate with the KCC on responses. 

5.    It was suggested that some of the older residents in the village could benefit from being able to hire a person to do small jobs

The Board asked the Membership Committee to consider the needs of the elderly in our community in a more general way with the intention of understanding their needs and looking at sharing knowledge on resources. (See also items 1, 7 and 9)

6.    The need to address the use of fireworks and the debris left behind was identified as a problem. 

The Board felt that the only places that could be controlled were the beaches and has asked the Environment Committee to see what legalities exist around the use of fireworks on Kingsburg and Hirtle’s beaches.

7.    There was a suggestion that the KCA may want to consider taking up a cause and a further suggestion that we should assist those who are infirm. 

The Board suggested that the Membership Committee consider this question. (See also items 1, 5 and 9.) 

8.    There was a comment that the 2017 Litter Pick-Up Day was very successful and should be done annually. 

The Board had earlier determined that a Litter Pick-Up Day would not be held in 2018 but will be held in 2019.  In response to the issue around a clean-up being needed in 2018, several Board members volunteered to walk about and gather garbageAt this time, a Litter Pick-Up Day is still planned for 2019.

9.    There was a suggestion that a phone tree might be a way to assist the elderly. 

The Board asked the Membership Committee to look into ways to assist the aging population. The Board also pointed out that there is a KCA Members’ Directory. (See also item 1, 5 and 7.)