The KCA’s next agm is scheduled for saturday, august 10, 2019.
KINGSBURG COMMUNITY ASSOCIATION
ANNUAL GENERAL MEETING
AUGUST 11, 2018
9:00-10:00am: Informal Meet & Greet
10:00am Welcome & Call to Order
Kingsburg Community Association (KCA) President, Richard Brown (RB), asked Corporate Secretary, Anne Fouillard, to confirm that a quorum was met. Anne confirmed that a quorum was met with about 100 people in attendance, mostly members.
RB called the meeting to order and welcomed everyone to the 3rd Annual General Meeting of the Kingsburg Community Association. He noted that the agenda was sent to all members by email with the notice of the meeting on July 10th.
RB explained that all Kingsburg residents are welcome to attend the AGM, but only paid up members can vote. He welcomed Reid Whynot, Councillor District 9, Municipality of the District of Lunenburg (MODL). He also thanked John Duckworth and Anne Fouillard for hosting the AGM again this year in the Duckworth Real Estate barn.
Approval of Minutes of KCA AGM of 2017
Anne Fouillard presented the draft minutes of the 2017 AGM and asked if there were any additions or corrections.
A member asked about the reference in the 2017 draft Minutes to the Board recommending that the MODL proceed with improving the organization of the (Hirtle’s Beach) parking lot by marking spaces and increasing the number of spaces while paying attention to any environmental issues that may arise. RB replied that the KCA did not recommend to MODL that the number of spaces be increased. A Corporate Secretary’s Note to the 2017 AGM Minutes states that “Following the (2017) AGM and based on feedback from members, the Road Committee will continue to provide input to the MODL on its plans regarding the Hirtle’s Beach parking lot with the primary focus on public safety.”
Motion: That the Minutes of KCA AGM 2017 be approved as presented, with Corporate Secretary’s Note
Moved: Ann Foster
Seconded: Carole-Anne Mosher
Annual Report of Directors 2017/18
RB advised that the Annual Report of Directors 2017/2018 will be available soon to members on the KCA website. Therefore, he decided not to provide an overview of the report to allow more time for the committee chairs to report on their activities.
RB then called on committee chairs to report on their activities.
Heather McAllister, Co-Chair of the Communications Committee with Anne Fouillard, gave a report of the committee's work, thanked Anne for her work on the website and encouraged everyone to visit the website at www.kingsburg.info.
Heather introduced Sharon Chisholm, who has been the head of the Internet Divide Team, to provide an update on this issue. Sharon Chisholm provided an update on the work of the team. She advised that they are planning to make an application for funding, along with the MODL and Eastlink, to the Nova Scotia Internet Funding Trust as soon as the Province calls for applications. Funding for the installation of high-speed internet service may come from MODL, the Trust and the residents themselves. The hope is that by next year the village will be fully wired, but it is too early in the process to say with any certainty.
Kathey Homer Moore, Chair of the Membership Committee, gave the report of the committee. She noted that the KCA continues to add new members, and thanked committee members John Duckworth, Annette Campbell and Carole-Anne Mosher for their efforts. She reported that membership now stands at 109 and is expected to increase again in the coming year.
Finance & Accounting Committee
RB gave the report for the Finance and Accounting Committee as Ted Price, Committee Chair, was unable to attend. The members of the committee are Ted Price, Richard Brown and Toon Nagtegaal. This year the committee developed a spending limits policy in addition to providing oversight to the Treasurer and reviewing the year end Financial Statement prior to Board approval.
RB advised that the year end Statement of Receipts and Disbursements is available to all members. The KCA continues on solid financial ground, ending the year with a cash balance of $6,727. Membership dues totalled $5,450. The largest expense ($1,395) was for the water quality test conducted last fall by the Bluenose Coastal Action Foundation. He mentioned that the Board would continue to review membership dues annually.
He reported that the Statement was reviewed again this year by accountant George Strohyl, who also filed the Association’s federal tax return. Mr. Strohyl was thanked for again providing his services to the Association on a pro bono basis.
RB advised that the KCA By-Laws provide that the year-end Financial Statement may be signed by an auditor or two directors, at the discretion of the Board. The Board decided that given the straightforward and uncomplicated nature of the KCA’s finances, an audit was not necessary. Ted Price and RB, as directors, have reviewed, approved and signed-off on the Financial Statement for the year ended May 31, 2018. The Board will consider this decision annually.
In the absence of Avy Dolgoy, Treasurer, RB gave the Treasurer’s Report. In response to a question from the floor regarding spending limits, RB advised that the following policy was adopted by the Board this year regarding approvals on expenditures of the Association: (1) The Treasurer has authority for individual expenditures up to $100; (2) expenditures between $101 and $250 require approval of the Finance and Accounting Committee; and (3) expenditures above $250 require the approval of the Board of Directors.
Motion: That the Finance and Accounting Committee Report be approved
Moved: Sharon Chisholm
Seconded: Gale Sherin
Carole-Anne Mosher[DW4] , Chair of the Nominations Committee, presented the committee’s report. She advised that the committee has the responsibility of identifying and recruiting members to serve on the Board of Directors. KCA By-Laws provide that the Board of Directors shall be no less than 9 members and no more than 12. The KCA endeavours to represent all 5 of Kingsburg’s neighbourhoods on its Board. The Committee this year was comprised of Carole-Anne Mosher (Chair) and Richard Brown.
She reported that a call for nominations to this year’s Board was included in the notice of the AGM. No responses were received. The committee identified 3 members who agreed to serve on the Board for the first time: Ted Wilkins, Michael Arnoldi and Dan Wilson. These new members, if confirmed, would replace Kathey Moore, David Murphy and Jim Wooder, who are all retiring from the Board this year. (Corporate Secretary’s Note – The Board extends its deepest thanks and appreciation to Kathey, David and Jim for their dedicated and constructive service to the Board.)
The slate of Directors presented for the members’ approval for 2-year terms was: Richard Brown, Avy Dolgoy, Heather McAllister, Ted Wilkins, Michael Arnoldi and Dan Wilson.
Carole-Anne asked if there were any further nominations from the floor. None were given.
Motion: That the slate of Directors be approved as presented.
Moved: Carole-Anne Mosher
Seconded: Duncan MacLennan
The other Directors, who have a remaining 1-year term and will be subject to re-election at next year’s AGM, if they choose to continue to serve, are: Annette Campbell, Sharon Chisholm, Anne Fouillard, Carole-Anne Mosher, Ted Price and Debora Walsh. The Board of Directors is comprised of the maximum number of Directors provided for in the Association’s By-Laws.
Ad Hoc Committees
Carole-Anne Mosher, Chair of the Road Committee, gave the report on the activities of the committee. The other members of the committee are Sharon Chisholm, John Duckworth, Michael Arnoldi and Dan Wilson.
Carole-Anne reported on communication and follow-up with the Department of Transportation and Infrastructure Renewal (DOTIR) to ensure that missing steel grates at the end of Kingsburg Pond be replaced to address a dangerous safety issue for children.
She advised that the DOTIR has informed the committee of plans to address the pedestrian visibility issue posed by Japanese knotweed along Kingsburg Pond.
Also, the DOTIR has advised that paving of Upper Kingsburg Road is planned for 2020, with the installation of culverts and maintenance in the interim. She noted that the installation of “No Parking” signs on one side of Hirtle’s Beach Road to address emergency vehicle access is an outstanding safety issue that has been raised with DOTIR.
Lastly, she acknowledged the efforts of Sharon Chisholm, past Chair of the Road Committee, who established an excellent relationship with DOTIR and MODL over the past three years.
A number of comments were made from the floor regarding the report and road issues. It was suggested that perhaps the KCA could install “No Parking” signs. Carole-Anne responded that the Committee would consider the suggestion. Other comments focussed on the speed limit on public roads and ways to enhance compliance, limited pedestrian and cyclist visibility caused by tall grasses growing along Hirtle’s Beach Road, paving of the Rose Bay to Lunenburg road, and adherence to the speed limit on Kingsburg Beach Road.
Debora Walsh, Chair of the Environment Committee, gave the committee’s report. Debora acknowledged Ted Price, former committee chair and co-chair, for his work. Debora put out a call for two more individuals to join the committee.
She acknowledged Tim Sherin, a KCA member who is a limnologist, for his help with water testing. Debora explained that once testing is completed for this year, the results will be posted on the KCA’s website. To date, the results show no significant change in the quality of the water in all 3 ponds from last year. Post-rainfall testing will be undertaken this year following a significant rainfall event.
Debora reported that the committee is discussing the issue of how to provide easier, safer access to Hirtle’s Beach by persons with disabilities with the MODL.
She advised that the committee continues to monitor scientific literature on Japanese knotweed. The KCA has installed dog waste signs around the community. Information sheets on dog waste and light pollution were available at the AGM. She noted that the committee is also considering ways to maintain the water level in Kingsburg Pond to minimize odours from rotting weeds.
Following the report comments from the floor included a question regarding water quality at Sand Dollar Beach and the suggestion that the KCA should follow-up with the MODL regarding a report that the town of Lunenburg is considering dumping its waste further from the shore with potential implications for water quality in the Kingsburg area. (Corporate Secretary’s Note – Councillor Whynot advised following the AGM that the MODL has approached the town of Lunenburg to address this issue.)
Local History Committee
Dave Murphy, Chair of the Local History Committee, gave the committee’s report. Other committee members are Cameron Pulsifer, Denis Falvey, Carole-Anne Mosher, Bill McGillivray and Terry Greenlaw.
Dave reported that information on the KCA’s website – www.kingsburg.info- includes a map of the area from 1787, a history of Kingsburg plus personal reminiscences prepared by Denis Falvey, many historical photos, and a copy of the original land grant.
Dave advised that Terry and Bill, who are filmmakers, have begun recordings to capture the memories and stories of some of Kingsburg’s oldest residents who have lived in the community for many generations.
Wrap Up of Reports
RB thanked all committee members and committee chairs for the work they carried out on behalf of the KCA over the past year. He then commented on the strong performance of the Board over the past year and explained that Board meetings were held regularly with committees meeting as required. The Board continues to build strong relationships with municipal and provincial staff and officials. He also noted that we will continue to identify other organizations the KCA might work with in the future.
RB thanked Anne Fouillard for her help as Corporate Secretary.
RB asked if there were any questions, clarifications or comments related to the reports.
Motion: To adjourn the AGM
Moved: Carole-Anne Mosher
Seconded: Sharon Chisholm
RB declared the AGM closed and invited all members and non-members to participate in the Future Activities Discussion and hear the presentation by member Steve Herzig on ticks and Lyme disease. (Corporate Secretary’s Note - The Board thanks Steve for his very interesting and informative presentation which elicited much discussion and many questions from the audience.)
Kingsburg Community Association
Annual Report of Directors
The Kingsburg Community Association (KCA) made considerable progress during the past year to further its objectives:
To maintain and promote a rural area with a view to enhancing the health, safety and general well-being of its residents;
To provide opportunities for social interaction and fellowship among the residents of the community; and
To advocate for or undertake such things that the members consider will improve the community, its physical environment and the quality of life of its inhabitants.
The 2017/2018 Officers and Directors are listed below:
President: Richard Brown
Vice-Presdent: Sharon Chisholm
Treasurer: Avy Dolgoy
Corporate Secretary: Anne Fouillard
Highlights from 2017/2018 include:
August 2017 AGM
The KCA’s second Annual General Meeting, held on August 19, 2017, was an outstanding success with members filling the Duckworth’s barn to the rafters. The KCA’s outgoing first President, Carole-Anne Mosher, was given a warm thank-you for her leadership and efforts at strengthening the community. The Minutes of the AGM are available on the KCA’s website: www.kingsburg.info.
The KCA continues on solid financial ground. We ended the year with a cash balance of $6,727. Membership dues totaled $5,450. Our largest expense ($1,395) was for the water quality test conducted in September 2017 by the Bluenose Coastal Action Foundation.
During the open discussion following the August 2017 AGM participants identified numerous issues and concerns for the KCA to focus on in the coming year. Almost 30 members stepped forward to work on the following committees:
Finance and Accounting Committee
Local History Committee
The KCA continued to have strong support from area residents. Membership increased to 109 over the fiscal year, which represents a significant proportion of households in the community and provides a strong base for the KCA to undertake initiatives and advocate on behalf of the interests of the Kingsburg community.
KCA Members’ Directory
Based on input from members at the 2017 AGM that they would like a membership directory to facilitate communication and interaction between members, the Membership Committee collected contact information from those wishing to participate in the first directory, and the 2017/18 KCA Members’ Directory was sent to members in mid-July. Following the 2018 AGM, new and renewing members will have the opportunity to participate in the 2018/19 KCA Members’ Directory.
Road Safety and Maintenance
The KCA continued to advocate for improved safety and maintenance of area roads. KCA Board members attended the Municipality of the District of Lunenburg’s (MODL) public meeting in October 2017 regarding the proposed expansion of the Hirtle’s Beach parking lot and paving of Hirtle’s Beach Road. The Road Committee met with staff from the provincial Department of Transportation and Infrastructure Renewal (DOTIR) to review concerns and possible solutions to address flooding and repair of Kingsburg Beach Road and Mosher Road, maintenance of Kingsburg Pond levels in the summer, and safety hazards posed by damaged pipe grates. The Committee also followed up with the DOTIR regarding the status of plans to repave Upper Kingsburg Road. The KCA continued to build on its strong relationships with the MODL and DOTIR to raise residents’ concerns and work on solutions.
Hirtle’s Beach Storm Damage
This past winter storms inflicted damage to the boardwalk and benches at Hirtle’s Beach. The MODL is responsible for the parking lot, toilets and boardwalk at the beach, while the provincial departments of Natural Resources and Environment have responsibility for ocean frontage. The KCA discussed the damage with the MODL and will work closely with the MODL and provincial departments in future discussions regarding the boardwalk.
Improved Access to Hirtle’s Beach
The MODL was engaged on the issue of supporting the installment of a removable boardwalk at Hirtle’s Beach. A removable boardwalk would be an extension of the existing one with the intention of improving beach access for individuals with mobility challenges and encouraging beachgoers to remain on one path to help to protect the dunes.
Water Quality in Ponds
Based on concerns regarding possible bacterial contamination and safety of recreational users, the KCA engaged the Bluenose Coastal Action Foundation (Coastal Action) to undertake water quality testing of Kingsburg, Hirtle and Romkey Ponds in September 2017. The results were shared with members and made available to the public on the KCA’s website.
Following this, the KCA Environment Committee developed a plan to determine levels of E. coli and total coliform bacteria, particularly following heavy rains, and to monitor changes over time. The plan provides for trained KCA members to collect water samples on two assigned dates as well as following two major rainstorms between July and October 2018. These samples will be tested through the Bridgewater hospital for measures/extent (not just presence) of E. coli and total coliform. The first set of tests this summer indicated that E.coli and coliform levels in all three ponds show no significant change from last year.
Reducing Dog Waste
Dog waste is an environmental hazard and an esthetic problem for Kingsburg. The MODL’s Dog By-law requires dog owners to pick up their dogs’ waste. To encourage residents and visitors to comply, the KCA has installed signs at high foot traffic points in our community.
The issue of the invasive and persistent Japanese knotweed continues to attract community and scientific attention (especially in Western Canada and parts of Europe). Knotweed is also a safety issue for our community as it reduces the visibility of pedestrians on our roads. We will continue to monitor the issue and to post applicable materials on our website.
Litter Pick-Up Day
The KCA’s first Litter Pick-Up Day took place on August 31, 2017. Twenty-three volunteers picked up litter along Kingsburg Road, Upper Kingsburg Road, Hirtle’s Beach Road and Kingsburg Beach filling sixteen large garbage bags in just one hour. This event was supported by the MODL’s Recycling Program which provided collection bags, plastic gloves and MODL Earth Day Stickers. The KCA has decided to make this a bi-annual event taking place again in the summer of 2019.
The Environment Committee developed a plan to reach out to KCA members to understand any concerns regarding light pollution in our community. As a first step, members are encouraged to refer to information on the KCA website, www.kingsburg.info, first made available at the 2017 AGM, to assess lighting on their property.
Building on earlier groundwork assessing the current state of internet service in the area and identifying possible solutions, the Internet Divide Team determinedly engaged the MODL, Eastlink and representatives and officials of the federal and provincial governments to garner support and funding to close the remaining gaps in high-speed internet service in the village in the following three areas: Hirtle Beach Road, Old Cemetery Road, Mackay Hill Lane; Kingsburg Beach Road to Hell’s Point; and Middle Road to Rose Head. In the spring Eastlink decided to move ahead with providing service to the residents of Kingsburg Beach Road to Hell’s Point, and the residents of this area agreed to provide their share of the costs. High-speed cable internet service is now available to residents of that area.
Meanwhile the provincial government announced a new $120 million trust fund to work with the private sector to bring high speed internet to rural areas, which could be used to fund high-speed internet service in areas where companies may feel there is no business case for it. The province subsequently clarified that applications for funding would be restricted to internet service providers and municipalities.
The Internet Divide Team has been assessing what to do in light of the province’s decision regarding applicants. They have secured funds from the MODL, as well as its support, for a proposal for the two neighbourhoods without high-speed internet. They also have a verbal agreement with Eastlink to be part of its first application for funds from the provincial trust. However, the Team awaits the terms of reference and a call for proposals for applications to the fund. They expect to hear in the fall of 2018.
A significant amount of work was completed by the Local History Committee over the past year. Our website, www.kingsburg.info, now contains Dr. Denis Falvey’s monograph on Upper and Lower Kingsburg, based on archival research with footnotes, and including historic charts, maps and his personal reminiscences of life in Upper Kingsburg. Carole-Anne Mosher has added a synopsis of the Mosher family history. A partial copy of the original land grant for Lower Kingsburg with a map, which was located in the archives of the Department of Natural Resources, is also on the website, along with numerous photos of old Upper and Lower Kingsburg.
Members Terry Greenlaw and Bill MacGillivray have begun audiovisual recordings of several people who were born here 70-80 years ago. Cameron Pulsifer has researched the details of the post offices which were in the two Kingsburgs.
Future Activities Discussion for 2018-2019
KCA AGM 2018
Issues raised and Board responses (in italics)
1. There was a suggestion that defibrillators would make our village safer and could be installed in a few locations in the village. Counsellor Whynot commented that some defibrillators were being replaced at the Bridgewater Fire Department and this may provide an opportunity for the KCA to purchase them at a decent price. There is a time period after a heart incident when a defibrillator can save lives.
The Board wants to look into this suggestion and get more info on how the purchase of defibrillators could have an impact on the health of our residents. The Road Committee will follow up with the Fire Department on the cost and get advice to determine how close residents would have to be to the defibrillators and what kind of training is required. (See also items 5, 7 and 9.)
2. A suggestion was made that emergency help phones be installed on the beach.
The Board felt that emergency help phones are no longer as common as they were in the past. Most people rely on cell phones and cell phone signals are strong on both beaches. The Board will not take further action.
3. Dust related to increased traffic and construction was raised as a major problem on Kingsburg Beach Road.
The Board was told that the problem was greatest on the part of the road that is the responsibility of the Province. The Road Committee will ask the Province whether it might be possible to find a way to keep the dust down, such as paving the portion of Kingsburg Beach Road that is under its jurisdiction.
4. KCA was asked to follow-up on the Coastal Protection Consultation (deadline is August 17th, 2018) and follow-up, monitor and provide input with regard to evolving legislation. The Kingsburg Coastal Conservancy (KCC) will also provide feedback.
The Board has referred this matter to the Environment Committee and hopes to be able to contribute. It will communicate with the KCC on responses.
5. It was suggested that some of the older residents in the village could benefit from being able to hire a person to do small jobs.
The Board asked the Membership Committee to consider the needs of the elderly in our community in a more general way with the intention of understanding their needs and looking at sharing knowledge on resources. (See also items 1, 7 and 9)
6. The need to address the use of fireworks and the debris left behind was identified as a problem.
The Board felt that the only places that could be controlled were the beaches and has asked the Environment Committee to see what legalities exist around the use of fireworks on Kingsburg and Hirtle’s beaches.
7. There was a suggestion that the KCA may want to consider taking up a cause and a further suggestion that we should assist those who are infirm.
The Board suggested that the Membership Committee consider this question. (See also items 1, 5 and 9.)
8. There was a comment that the 2017 Litter Pick-Up Day was very successful and should be done annually.
The Board had earlier determined that a Litter Pick-Up Day would not be held in 2018 but will be held in 2019. In response to the issue around a clean-up being needed in 2018, several Board members volunteered to walk about and gather garbage. At this time, a Litter Pick-Up Day is still planned for 2019.
9. There was a suggestion that a phone tree might be a way to assist the elderly.
The Board asked the Membership Committee to look into ways to assist the aging population. The Board also pointed out that there is a KCA Members’ Directory. (See also item 1, 5 and 7.)